BST eltromat International Delivery Specifications

I. Delivery note based on DIN 4991

1. Delivery notes must include the following data fields:

  • BST eltromat PO number
  • BST eltromat PO position
  • BST eltromat code number
  • Name of building component
  • Delivery quantity
  • Number and type of carriers (Europallet, Eurobox, etc.)
  • Net unit weight
  • Total gross weight
  • Name and address of supplier
  • Delivery note number
  • Delivery note date
  • Shipping method
  • Name of freight carrier
  • Shipping terms
  • Additional information from the purchaser (if applicable)
  • Information on ESD directives (for electronic subassemblies and components)
  • Information on hazardous goods (if required)

2. The delivery documents are to be handed separately to the freight carrier.

Another copy must be attached to the outside of the package in a visible, adequately protected manner.

3. A separate delivery note must be prepared for each order.

4. The supplier shall ensure that the responsible freight carrier correctly enters the information about the unloading place on the freight documents.

5. The unloading place will be specified in the BST eltromat PO.


II. In addition to the BST eltromat Terms and Conditions of Purchase, the following conditions apply to packaging:

1. Protection of components

Packaging must be of such a standard that components are kept clean, free of corrosion, and free from damage. Packaging must be suitable for the method of transport selected. Further requirements relating to packaging will be defined in the purchase order or in the packaging spec sheets.

2. Labeling

a.) The packaging must be labeled in accordance with VDA recommendation no. 4902. In each instance, the label must include the following data fields:

  • BST eltromat code number
  • Name of building component
  • Number and position number of carriers
  • Quantity per carrier
  • BST eltromat PO number
  • BST eltromat PO position

b.) The inner package / small load carrier must be labeled as follows:

  • BSTeltromat part number (bar code)
  • BST eltromat designation
  • Hard-/software revision
  • Serial number
  • BST eltromat PO number
  • Quantity per package
  • Week/year of production
  • Expected life (e.g. for rubber parts)


For the barcode, please use Data Matrix ECC200.


c) The label must be applied in a legible manner on the side of the carrier / the outer package.

d) On small load carriers, the label must be attached using the pockets provided for this purpose. On cardboard boxes, the label must be affixed.

e) If a test certificate is added to the material consignment, this must be attached to the outside of the load carrier / package in a visible, adequately protected manner.

f) Hazardous goods or substances must be labeled in accordance with legal regulations.

g) For the preparation of bar codes used on the labels, separate instructions will be made available on request.

h) If components have an expected life of less than one year, this must be marked on the package or on the component itself.

3. Handling

a) Carriers and packages with a weight of more than 25 kg must have a bottom clearance of at least 100 mm to accommodate the arms of a forklift. The maximum weight for inner packaging / small load carriers is 15 kg. The maximum height for small load carriers and cardboard boxes is 1 m.

b) If consignments comprise several code numbers per carrier, each code number must be separately packed and labeled, and separate transport of each code number must be possible.

c) In order to ensure stackability, components must not protrude above the upper end of a Eurobox. If they protrude laterally, collision protection must be provided.

d) Electronic subassemblies/components must be packed in accordance with ESD directives.

4. Disposal of packaging material

a) When using disposable packaging, its weight and volume should be kept to a minimum.

b) Generally, the packaging regulation 1991 for the avoidance and recycling of packaging waste must be observed, and only environmentally compatible and recyclable materials are to be used.

c) Material combinations (e.g. iron clamps, nails in timber) must be kept to a minimum, and easy separation after use must be ensured.

d) Labels on packaging must not affect the suitability of the material for recycling (e.g. no PVC stickers on cardboard boxes).